Some Business Questions / Job Opportunities

. So far, my Serendib staff have all been part-time, and they all have healthcare through other avenues, so I haven’t had to think about putting in for their healthcare. But in 2022, one of them will be aging off his parents’ healthcare, and assuming we don’t have universal healthcare in America yet, I’ll want to start providing that as part of his compensation. I am honestly not even sure where to start with learning about this — can someone point me in the right direction?

Relatedly, I have two part-time business-related needs:

– our bookkeeper (for Serendib and the SLF) has gotten a full-time job, and is going to need to cycle off working for us — we’ll miss you, Cara Bogehegn! I’m not positive of the weekly time commitment for this gig, but I think it’s generally less than 3 hrs / week.

– I think we could use a part-time business manager? I’m honestly not so sure what the job would entail, and it’s probably just 2-3 hours / week for now, though possibly more down the line. What I’d like is someone who can look at all of our finances and give me a monthly report, and ideally someone who can help us decide what are good things to spend money on (Facebook ads, for example?) month to month. Right now, it’s all kind of seat-of-the-pants / instinct, and I’d like to be more strategic. We have a local accountant who we’ve consulted for legal advice on various things, but I’m picturing someone who’d be more involved with the business, I think.

Both gigs pay $25 / hr; if you’re interested, drop me a note at mohanraj@mamohanraj.com, with subject line BOOKKEEPER or BUSINESS MANAGER. I have a mild preference for someone local enough that they could come to an occasional in-person meeting, but that’s probably not such a big deal.

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Cara has kindly written up the bookkeeper job descriptions for me below — we’re looking for someone who can take care of both the Serendib and SLF accounts. The work is very similar.

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Serendib Bookkeeper Job Description

Job Responsibilities:
– Categorizing bank transactions monthly. Currently using QuickBooks Desktop and open to switching to QuickBooks Online or another software.
– Track Sales from Books, Writing Royalties, Handmade food and other items such as Scarves, Face Masks, Tea Towels, Candles, Soaps. Most sales come through our Shopify Site.
– Transfer Incoming funds in PayPal from Sales into the Bank Account.
– Complete Monthly Bank Reconciliations
– Provide basic monthly Financial Statements and summary written report.
– Monthly Financial Meeting over Zoom.
– Generate hours worked reports for four Independent Contractors (including yourself) Bi-Weekly in Clockify and Process Payments to Independent Contractors Bi-Weekly.
– Very Occasionally Process Payments to Vendors
– Process Annual Sales Tax Returns for the State of Illinois

Produce and File Annual 1099’s.

Experience Required:
– Ideal candidate will have at least two years Prior Bookkeeping experience for a small business and have experience with clients in both Service and Retail Sales. Experience tracking and processing Sales Tax Payments in MyTax Illinois.
– Proficient in Excel and QuickBooks.

– Must be able to work independently.

Other Details:
This is a part time position and an ideal role for an experienced bookkeeping professional looking to add another small client.
Work from home.
Must have your own computer and printer.

$25 / hr

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SLF Bookkeeper Job Description

Job Responsibilities:
– Categorizing bank transactions monthly. Currently using QuickBooks Desktop and open to switching to QuickBooks Online or another software.
– Track payments from Monthly Memberships to SLF as well as Donations received throughout the year from various donors.
– Track Grants awarded to SLF.
– Transfer Incoming funds in PayPal into the Bank Account.
– Complete Monthly Bank Reconciliations
– Provide Annual Financial Reports.
– Generate hours worked reports for five Independent Contractors (including yourself) Bi-Weekly in Clockify and Process Payments to Independent Contractors Bi-Weekly.
– Occasionally Process Payments to Vendors
– Process Payments to Grant Recipients, Grant Jurors and Administrators.
– Process Payments Quarterly to authors / artists of a non-profit literature magazine. Update Spreadsheet where these are tracked. Communicate via e-mail with administrator of these publications.

– Produce and File Annual 1099’s for Contractors and Qualifying Grant Recipients.

Experience Required:
– Ideal candidate will have at least two years Prior Bookkeeping experience. Experience with a small non-profit a plus.
– Proficient in Excel and QuickBooks.

– Must be able to work independently.

Other Details:
This is a part time position and an ideal role for an experienced bookkeeping professional looking to add another small client.
Work from home.

Must have your own computer and printer.

$25 / hr

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